Not Legal Advice
This guide provides general information only and is not legal advice. Company formation requirements and regulations vary by country and change over time. Consult a qualified legal professional before making business decisions. Information current as of January 2025.
Timeline
2-4 weeks typical migration
Documents Needed
5-7 key documents from old provider
Typical Cost
€0-200 one-time migration fee
Common Reasons for Switching
Cost Reduction
Found a provider with better pricing for your usage level
Better Features
Need features your current provider doesn't offer
Poor Support
Slow response times or unhelpful customer service
Scaling Needs
Business has grown and you need more robust solutions
Banking Issues
Provider's banking partner doesn't meet your needs
All-in-One Solution
Want accounting, banking, and admin in one platform
Step-by-Step Migration Process
Choose Your New Provider
Research and compare providers based on your specific needs. Consider pricing, features, support quality, and banking options.
Request Documents from Current Provider
You'll need: Accounting records, Tax filings, Bank statements, Contracts, Invoices, and Company documents.
Notify Your Current Provider
Give proper notice according to your service agreement. Most providers require 30 days notice.
Important
Update Business Register
Your new provider will handle the legal address change and contact person update in the Estonian Business Register.
Transfer Accounting & Operations
Your new provider will import your accounting history and set up your account. This typically takes 1-2 weeks.
Complete Migration
Once everything is transferred, you're running on your new provider. Confirm final cancellation with your old provider.
Common Migration Pitfalls
Gap in Legal Address
Ensure there's no gap between providers. Your company must always have a valid legal address in Estonia. Coordinate timing carefully.
Lost Accounting Data
Download and back up all your accounting data before canceling. Some providers may delete your data after account closure.
Bank Account Continuity
If your bank account is through your provider (like Xolo's Holvi integration), you may need to set up a new bank account. Plan for this.
Pending Tax Filings
Don't switch during tax filing periods. Complete any pending VAT returns or annual reports before initiating migration.
Pre-Migration Checklist
Looking for a New Provider?
Frequently Asked Questions
Everything you need to know before getting started
All information verified as of December 2025. Prices and features subject to change. Always verify current pricing with providers.
